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Optional fields
Description: Here can you add some extra description to the payment term
Extra costs: This field can be used to select an add-on that you want to link to this payment term set Here u can choose for a commission to add extra costs (or decrease the bill) when this payment term is ued.
Example: when the reservation is made on via a TO, there are extra costs added of 5%
Example: when the reservation is made on via Internet, there is a discount of 5%
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Extra costs fall under 'commissions. This can be configured in the Configuration menu in the Channel Manager. See Commissions for more information. |
Choose a reminder set: This field allows you to link a reminder set (a set of conditions that apply to when a reminder should be sent about the booking).
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Minimum / Maximum number of days before arrival: These fields are used to create the deviation that you want for your payment term set based on reservation date and arrival date. They are used to decide the time frame in which the payment term set should activate.
Examples :
If you want to have a payment term set that activates for reservations made 120 or more days before arrival, you will have a minimum number of days before arrival of 120 and no maximum number of days before arrival.
On the other hand: if you want to have a payment term set that activates for reservations made 27 or less days before arrival, you will have a maximum number of days before arrival at 27 and no minimum of days before arrival.
Valid from: Select the date from which this payment term set is valid and applicable.
Valid to: Select the date until when this payment term set is valid and applicable. It is possible to leave this empty, if you don not have the intention to shut this payment set off from a specific date.
If you would like to close a payment set from a specific date (so it won’t be attached to new created reservations), you can add a ‘valid to’ date.Minimum number of days of stay: Select the minimum number of days of stay in a reservation for which this set should be applied.
Maximum number of days of stay: Select the maximum number of days of stay in a reservation for which this set should be applied.
Set valid with arrival from / Set valid with arrival till: You can use these fields to further increase granularity in your payment term set. They allow you to have multiple sets for the same minimum & maximum number of days before arrival & the same validity but for different periods (e.g. high season & low season).
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Please note that for the screenshot above and all of the following that are with the same layout, when the “Selected” box on the right is empty, this means that all items on the left in the “Available” box have been selected. If you do not select any items form from the left and transfer them to the right with the single right arrow, all of the items that are on the left will be selected. |
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Name: This field allows you add a name to the main term.
Priority: Here, you can select the priority of your payment term. The priority will determine the hierarchy of the different payment terms within a payment term set.
Reservation date from/to: Configure for which reservation time frame this payment term is applied.
Last due date:
Date when issued reminder This is the moment when the reservation should be paid, calculated from issue date onwards (Issue date 13th = due date 20th). In case of multiple reminders, the due date is the most recent onefully paid. In the screenshot above, the last due date is set on 1 week before arrival. If there is a reservation for 08/01/2024, the reservation should be fully paid on 01/01/2024. There are multiple other options this tab can be configured.
Issue date: Date when reminder is issued, calculated in full days passed the due date (Due date 10th = reminder on 13th, skipping 2 days)This is the date when the first payment of the reservation should be completed. In the screenshot above, the issue date is set on day after the reservation is made. If the reservations is made on 01/01/2024, the first payment should be completed on 02/01/2024.
When you have entered all of the relevant information, click on “Next>>”. You should get the following pop-up window:
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