The reservation category is one of the most important parts of the distribution channel. The reservation category deals with the type types of bookings e.g. , such as Group Booking, Owner Booking, Corporate Booking, etc. The owner can get gain an idea about understanding of the type types of bookings made under through the distribution channels with the help of by utilizing the reservation category and he can classify them accordingly. Reservation categories are in use used to define specific Channel channel procedures and calculations by . By linking multiple reservation categories to one channel, the number of channels will remain limited.
One example of a combination of combining one channel with multiple reservation categories is Owners. We can have multiple booking types for one channel (Owner), such as Own use, Owner books for himself in another house, Owner books for guests in his own house, and Owner books for guests in another house. So Therefore, four different procedures need require four different reservation categories to effectively manage reservations for one channel. Another example would be business DCs in Roompot for which that utilize various RCs can be used for different types of bookings like 1st Booking, Group booking, Follow up booking, Extension, etc.Under the , including first-time bookings, group bookings, follow-up bookings, extensions, and more.
Under a certain reservation category, you can see some cards/find various cards, tabs, sub-modules/, and tables. Some While these cards/tabs are available in Newyse but , they may not be present in MXTS as we are moving towards Maxxton transitioning from the Newyse to Maxxton Software. Some Certain functionalities are yet not developed and some are still under development, while others are currently in progress.
Here is the first table for the General page where we tab with name General where you can find the checkboxes or options like RC name, Code, Color, Right on Swimming pool cards, Auto validate, Override billing configuration, etcand different options to view or configure different general functionalities related to the Reservation Category.
General- On this page you can find out some checkboxes on Newyse where In Maxxton you can get the same options in the Settings optionsdrawer.
Show vat on confirmation - It will show vat on the bill after confirmation.
Always show the unit on the reservation - This is used to show a Unit on the reservation and it is a confirmation for the user and service provider. It will help you to know which unit is booked.
Unit in reservation may not be switched - This checkbox does not allow restricts switching to another a different unit than the one initially reserved unit. Sometimes user wanted . In certain cases, users may desire to switch units at the last moment and , but it can only be done only with the same within units that has have the same amenities and add-ons. If Enabling this toggle is enabled means you do not wanted to give an option to the customer to switch indicates that the customer is not given the option to switch to other units.
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In Maxxton we have same options in settings drawer that is available in Newyse under General page tab with some exceptional additional options as well. We will go through one by one.
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Below, you will find an explanation of each of these options.
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Color - Different RCs can have different colors. So we can select any color for any RC that we can see Therefore, we can identify RCs by their colors in the planning chart to recognize RCs by that color. If by selecting any color. RCs can easily be recognized by their color if we have selected a specific color to the RC then we can easily recognize the RC by seeing only color. It will help us to differentiate RC’s by color and perceive the RC by color onlyfor them. We can distinguish RC's by color and perceive them solely based on color. e.g. - For Color Blue RC is Reserver, For Color Yellow RC is own use reservation.
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2. Internet user group - This configuration option is used to specify which reservation category is allowed to be seen/enter on the web application. There are In the screenshot below, you can see different types of Internet user groups as shown in the below screenshot.
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3. Business Snapshots -If this toggle is enabled, then the user can take a business snapshot, and the Invoices invoices will be created in the reservation. The invoices are helpful to the for finance and related calculations to be shown at the time of reservation that , which will give us a clear idea about the bill. Also, the payments that has have been paid and due will also reflects be reflected in the invoices.
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4. Show Reservation Check IN/Check Out - The Check In/Check Out module is a separate module feature that we can find out be found in the front office manager. If the "show reservation check-in/check-out" toggle is enabled then the , reservations with this RC will appear in the check-in/check-out module. This is used the bifurcate the to differentiate reservation statuses that has been , including check-in, check-out and some are , as well as initial, provisional, definitive, cancelled, and declined. So check IN and check out will give us Checking in and checking out provides a clear idea about that the particular type of reservations and we can prioritize the , allowing for prioritization of specific reservations by using this function.
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5. Invoice settings -
Invoice type - If invoices created via through work order management can be invoiced via using the owner debit card, via the maintenance fund debit card, or only via solely through a work order invoice.
Eligible for energy bill - Enabling By enabling this toggle key button, the RC is becomes applicable for energy bills to calculate the utility bill for the reservations which need to have an energy invoice , allowing for the calculation of utility bills for reservations that require energy invoices (e.g.- Electricity, electricity, Waterwater, Gasgas). Utility The utility bill will be generated as per the meter readings. As per the consumption and meter readings It is calculated on the monthly basisis generated based on meter readings, and the calculation is performed on a monthly basis, taking into account consumption and the recorded meter readings.
Owner year-round reservation - Enabling this toggle key button for this RC indicates signifies that a reservation reservations created with this reservation category is allowed are permitted to have invoices created generated for work orders and energy settlements. This is specifically for owners DC and RC who wanted to make bookings for a whole an entire year.
E.g. European clients are using dates such as 01/01/23 to 31/12/2023 and US clients are using 01/01/2023 to 0112/0131/2023.
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6. Reservation settings- In the reservation settings we have options like
Manage Certificates - If that this toggle button is enabled then we can view or manage certificates of a reservation created with this reservation category.
Alter Billing configuration - Itis used to change the payer. If this toggle is enabled then It will enables the change payer button for the reservation with this reservation category and allows to move the resource from one bill to another i.e. from bill agent to bill customer or Enabling this toggle allows for the modification of the payer. When activated, it enables the "Change Payer" button for reservations within this reservation category, facilitating the movement of resources from one bill agent to another, or from a bill agent to a bill customer, and vice versa. In Newyse we have the same function for to Alter Billing configuration is and i.e. Override billing configuration distribution channel allowed.
Group Booking- This will enable group booking for more units with different accommodation types. Sometimes customer wanted to book more units they might be wants more units at one time and this RC has enough Enabling this toggle button allow users to book multiple accommodations from same or different accommodation types at one time.
Owner Use- This is specifically for the owner and a separate RC is created for this category. It enables this RC for owner reservations.
Resource internal price for owner settlement - By enabling this toggle the resource in the reservation with internal bill lines needs to be
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will be considered in owner settlement and redirection.
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7. Allow Redirection When turnover is Zero - In an owner reservation the accommodation prices are zero as most of the time these resources are defined as free resources and the turnover will be zero however for other resources if the toggle is enabled it will allow redirecting and the charges will be debited by the owners debit card.
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8. Auto-validate reservation - This is used to change the validation status automatically whenever the reservation status changes and if the toggle key is enabled then it will auto-validate the reservation.
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9. Exclude from Datawarehouse/BI data - This is used to visible reservation data excludes all the reservations having this reservation category in the data warehouse/BI data. If this toggle is enabled then the reservation with this RC’s Data will not be visible in the Data warehouse/BI data.
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. The data warehouse is used for business intelligence and creating dashboards. Metrics that can be impacted by excluding this reservation category are e.g. Occupancy, ADR, RevPAR, Reservation Turnover, etc
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10. Reservation excluded from My Environment - My Environment is a guest portal where guests can log in separately and guest can make changes to their booking. If this toggle is enabled then the reservations with this RC will not be visible in My environment. This is used for the guests/customers who wants to edit their reservations as per their requirements and some channels are using this type of configuration to provide access for the customers convenience.
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11. Free Resource - This card is can be used for any type of resource type or specific resource (e.g.-such as accommodation, extraextras, productproducts, packagepackages, specialspecials, activityor activities) that has been selected chosen as a free resource for a reservation the rent/amount complimentary addition to a reservation. The customer will not be charged to the customer for the selected resource for when making the selected RC. As we can see in the below screenshot that for RC-own use reservation there are some resources are added as free resource. E.g.- Accommodation(Parent Level) and Some Child accommodation types also added. Any booking has been reservation. The screenshot below illustrates an example where certain resources, like the parent-level accommodation and some child accommodation types, have been added as complimentary resources for RC-own use reservations. Any bookings made with this RC will be not be chargedincur any charges. This type of configuration is mainly useful particularly beneficial for the property owners who will wish to book their properties for own personal use.
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12. Accommodation Priority - This card is used to specify owner units to be booked for an owner of that property. If the checkbox is checked as Mark for own use then it means this RC is specific to the owner reservations. It has almost the same function that we have discussed in the above mentioned point that if this checkbox is checked means this is a specific RC that can be book specifically for owners. We can see in the below screenshot that RC is Own use reservation where mark for own use is checked. It means this RC will be available to book owners units and own use is defined for specific period.
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13. Expiration Rule - This card is used for conditions like optional booking. If there is a condition added for this RC and any booking comes under this RC the booking gets expired if it will not confirmed/provisional/definitive as per the configured condition. Sometimes users/customers will leave bookings and bookings not proceeding further after the initial booking status so the accommodation is not available in the planning to book anymore. So this rule helps to remove the bookings status and makes it available in a defined time. The booking validity automatically expired and the accommodation is available to book again.
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