Maxxton explanation

All accounts needed in the sub-administration are classified by their account type in Newyse, i.e.:

Account type = ‘Bank’ for bank payments;
Account type = ‘Cash’ for reception, cash, round off payments;
Account type = ‘Giro’ for giro bank payments (EU only);
Account type = ‘Miscellaneous’ unassigned, credit card, internet payments;
Account type = ‘Purchase’ currently N/A yet.

Accounts of which the account type is defined as ‘Bank’ are exclusively used for bank accounts and ‘Giro’ for giro accounts (EU only). All receivables recorded in the Newyse Payments module will be journalised in a journal, in Newyse formally known as Financial transaction report, of which the journal type is defined as ‘Bank’.

During the creation of new accounts the appropriate journal must be selected in which the financial transaction should be recorded and journalised. Subsequently select the ledger from the choice list of ledgers that are allowed for that journal. The allowance is part of the journal configuration and defined in the Newyse Journals module. See also the special ‘Attention!’ here underneath this segment. All transactions collected through this journal will be journalised to the ledger to which the new account is linked.

Per account either the AO or the company, choice is mutually exclusive, should be selected. The AO or company and the combination of the selected resorts in through the ‘Resorts’ tab will exclude which resorts can make records of receivables through this account and (indirectly) which users will have access to this particular account. The shielding or accessibilityfor users based on account configuration will not directly determined by the AO or company selected here. However users couldhave access to certain resorts,and with that to the accounts that are linked to these resorts. So in a way we may infer which users will have access to this account.

Attention!

There is an interaction between the Newyse Accounts module and the Journals module. In case a new journal is created in the Journals module of which the journal type = ‘Cash’ this entry will only be visible in the Accounts module when account type = ‘Cash’ selected and so on. Be aware that as soon as you will create a new account that all financial parameters such as the AO, company, resort, ledger, and journal have been created first and that the correctaccount type has been selected in the Newyse Accounts module. Also that each account type, account subtype, has its own typical user dialogue.

Configuration parameters

Numbering restarts every year

For each account that makes use of bank statements, i.e. all bank accounts accept for reception accounts, Internet accounts and credit card accounts, the standard bank statement numbering is a running number. However some banks start all over again at the beginning of the year. If the ‘Numbering restarts every year’ check box is checked then the bank statement number is preceded by a year number, by which the bank statement number always remains a unique number.

Info remark is obligatory
Especially with allowances and other payments the business administration wants to know exactly what is deposited and what is disbursed from an account. If the ‘info remark is obligatory’ check box is checked then the user is always obliged to enter a remark or the purpose of an payment. These remarks will be visible in the journal to which the account is linked.

Currency rounding account
(only meant for account sub type = ‘Reception Account’)

When using cash accounts of which the subtype = ‘Reception account’ there is always a risk of causing some minor differences in rounding. For cash register clearing we need to have an account to book these differences in rounding. First you have to create an account per reception of which the subtype = ‘rounding account’ before you can configure the cash accounts per reception in which the appropriate rounding account is set.

Account unassignable payments
For accounts of which the type = ‘Bank’, ‘Giro’, or ‘Cash’ (and sub type = ‘Cash account’) you can optional choose to set an ‘unassignable payments’ account. When using the Newyse Payments module you can always record any receivable of which the purpose of payment was not made clear by (temporarily) parking the receivable on the ‘unassignable payments’ account. If this account is not available and you could not assign the payment then you cannot commit the transaction(s) in the Newyse Payments module.

Payment method
For ‘Miscellaneous’ accounts of which the subtype is defined as ‘Internet’ or ‘credit card’ account respectively the payment method (i.e. VISA, MasterCard, iDeal) and the credit card type (i.e. VISA, MasterCard) is required.

Distribution channel account
The ‘Distribution channel account’ check box will only be visible for the ‘Miscellaneous’ accounts of which the subtype is defined as ‘unassignable payments account’. By means of checking this check box this ‘unassignable payments account’ will be exclusively visible in the Newyse Distribution channels module.

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