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- Ledgers
- The ledgers will be used for the accounting. We suggest to create the ledgers with 0% VAT. In this way we can track the outstanding and collected vouchers. Most clients will run Revenue Distribution after check-out, so in this case the amount of outstanding and collected vouchers will only be visible in the General Ledger after the voucher was converted again to a booking and guest has stayed on the resort.
- Outstanding voucher amount
- Collected voucher amount
- Adjustment voucher amount
- The ledgers will be used for the accounting. We suggest to create the ledgers with 0% VAT. In this way we can track the outstanding and collected vouchers. Most clients will run Revenue Distribution after check-out, so in this case the amount of outstanding and collected vouchers will only be visible in the General Ledger after the voucher was converted again to a booking and guest has stayed on the resort.
- Holding Report Group
- In the report groups you can define the structure of how you would like to report the new extra's / vouchers. In this way, as soon vouchers are converted back to reservations, you can run reports in Microstrategy or Powerplay with the Outstanding en converted amount and numbers per resort
- Extra's
- We need 2 3 extra's to track what is outstanding and what is converted. The description of these extra's needs to be decided by the resort, so the description below is just an example.
- 'Corona voucher previous booking'
- (will be added in the 'old' booking)
- 'Corona voucher collected'
- (will be added in the new booking)
- Adjustment voucher amount (will be added in case the total of the new booking is less than the amount of the voucher, this to avoid a refund)
- Extra 1 will need to have:
- Ledgers Ledger as configured in first point
- Customizable amount selected, so the amount can be adjusted in the reservation
- Holding report group as configured in the second point
- Rentability completely open
- Rate with 0 amount, as the amount will be adjusted to the paid amount via the script
- Mark as optional for all parent accommodation type (to be done by script for larger concerns)
- Extra 2 will need to have:
- Ledger as configured in first point
- Customizable amount selected, so the amount can be adjusted in the reservation
- Holding report group as configured in the second point
- Rentability completely open
- Rate with 0 amount, as the amount will be adjusted to the paid amount via the script
- Extra 3 will need to have:
- Ledger as configured in first point
- Holding report group as configured in the second point
- Rentability completely open
- Rate with 0 amount
- We need 2 3 extra's to track what is outstanding and what is converted. The description of these extra's needs to be decided by the resort, so the description below is just an example.