Introduction
The fiscal year ledger is a concept in Maxxton Software that allows you to register all of your revenue and “keep it” temporarily in one place before redistributing it via the Revenue Distribution module. This fiscal year ledger is a specific ledger that is typically created for each fiscal year and per AO.
Please note that there is a big difference between the concepts of the Fiscal Year & the Fiscal Year Ledger.
The fiscal year is used mainly for having the linked fiscal year drive the reservation number. All reservation numbers start with “000” followed by the last 2 digits of the fiscal year in which they are in (i.e 2022, 2023, etc…). In other words, the fiscal year is used to create the sequence for the reservation number. The fiscal year(s) can be setup within the Finance Manager in the Configuration menu in the Fiscal Years tab. For more information on the Fiscal Year configuration, please see https://maxxton.atlassian.net/l/cp/fqTSKYFB.
Prerequisite configuration
In order to be able to configure your fiscal year ledger(s), you first need to make sure that you have correctly configured your ledgers within the system. This is because you will need to assign a ledger that is already in the system to your Fiscal Year Ledger.
Configuration
To configure a fiscal year ledger, follow the path below :
Maxxton Home Page > Finance Manager > Configuration tab > Admin Organisation
Select the relevant AO for which you wish to create a fiscal year ledger and click on “Add ledger” at the bottom right of the Ledger card.
Please note that the Fiscal Year Ledger is setup per AO, so in case of multiple AO’s, multiple fiscal year ledgers need to be configured.
Once you click on “Add ledger”, you should see the following pop-up :
Pick the fiscal year for which you wish to create your fiscal year ledger as well as the ledger on which your revenue will be temporarily registered from the list of ledgers already setup in the system.
Once you have made your choice, click on “Add ledger”. You should now see your fiscal year ledger in the list as shown in the screenshot above.
Conclusion
A fiscal year ledger is a concept in Maxxton Software that helps you temporarily register your revenue in one place before redistributing it on the relevant ledgers. It can therefore be viewed a “pending” ledger where you register your Revenue that you have not yet placed in the correct categories. Within Maxxton Software, the fiscal year ledger takes the form of a specific ledger that is assigned per fiscal year & per AO. It can be configured in the Finance Manager under the Configuration tab and sub-tab Admin Organisation.