Fiscal Year Ledger

1 Introduction
2 Prerequisite configuration
3 Configuration
4 Conclusion

Introduction

The fiscal year ledger is a concept in Maxxton Software that allows you to register all of your income and “keep it” temporarily in one place before redistributing it via the Revenue Distribution module (and thus transferring your income into revenue). This fiscal year ledger is a specific ledger that is typically created for each fiscal year and per AO.

Please note that there is a big difference between the concepts of the Fiscal Year & the Fiscal Year Ledger.

The fiscal year is used mainly for having the linked fiscal year drive the reservation number. All reservation numbers start with “000” followed by the last 2 digits of the fiscal year in which they are in (i.e 2022, 2023, etc…). In other words, the fiscal year is used to create the sequence for the reservation number. The fiscal year(s) can be setup within the Finance Manager in the Configuration menu in the Fiscal Years tab. For more information on the Fiscal Year configuration, please see https://maxxton.atlassian.net/l/cp/fqTSKYFB.

Prerequisite configuration

In order to be able to configure your fiscal year ledger(s), you first need to make sure that you have correctly configured your ledgers within the system. This is because you will need to assign a ledger that is already in the system to your Fiscal Year Ledger. For more information on the creation of a ledger, please see Implementation Examples of Internet Payment Methods | Create ledgers:.

Configuration

The fiscal year ledger can be configured in the fiscal year, and in the Admin Organisation.

To configure a fiscal year ledger in the Fiscal year, follow the path below :

Maxxton Home Page > Finance Manager > Configuration tab > Fiscal years

Click on “Create fiscal year” at the top right. Type the year you would like to add as a fiscal year, add the arrival and departure limits and choose the fiscal year ledger on which your revenue will be temporarily registered from the list of ledgers already setup in the system.

In case the fiscal year ledger as configured in the Admin Organisation should be used, please select the checkbox ‘Use admin organisation ledger’ inside the fiscal year.

Once you added the required information, click on “Create”. You should now see the new fiscal year in the list.

To configure a fiscal year ledger in the Admin Organisation, follow the path below :

Maxxton Home Page > Finance Manager > Configuration tab > Admin Organisation

Select the relevant AO for which you wish to create a fiscal year ledger and click on “Add ledger” at the bottom right of the Ledger card.

Please note that the Fiscal Year Ledger is setup per AO, so in case of multiple AO’s, multiple fiscal year ledgers need to be configured.

Once you click on “Add ledger”, you should see the following pop-up :

Pick the fiscal year for which you wish to create your fiscal year ledger as well as the ledger on which your revenue will be temporarily registered from the list of ledgers already setup in the system.

Once you have made your choice, click on “Add ledger”. You should now see your fiscal year ledger in the list as shown in the screenshot above.

Conclusion

A fiscal year ledger is a concept in Maxxton Software that helps you temporarily register your income (i.e. not yet revenue) in one place before redistributing it on the relevant ledgers as revenue. It can therefore be viewed a “pending” ledger where you register your income that is not yet recognized as revenue. Within Maxxton Software, the fiscal year ledger takes the form of a specific ledger that is assigned per fiscal year & per AO. It can be configured in the Finance Manager under the Configuration tab and sub-tab Fiscal year and Admin Organization.