Opening a new season in Maxxton Software

Owned by Dmitry Finkel, created
Last updated: Nov 03, 2023 by Edith Bezuijen
3 min read

The goal of this article is to provide our clients with a step by step guide on how to open a new season with Maxxton Software. Below, you will find in chronological order the different elements that need to be checked or configured to make sure that you have a successful launch of a new season.

 

Introduction

When opening a new season with Maxxton Software, it is important to configure & review all of the relevant configuration in order to make sure that the roll-out of your new season runs smoothly. To help you with this and make sure that you haven’t forgotten anything, please follow the instructions described below.

Instructions

Financial configuration

  • Create (and check/update if necessary) a new ledger

Please make sure to check that all of your ledgers configured in the system are up to date with all of the relevant information. You also need to create a new ledger for the fiscal year, please see this page on how to configure a ledger : Create ledger

  • Create a new Fiscal Year

Please see this page on how to configure a Fiscal Year : https://maxxton.atlassian.net/l/cp/i8xaXXBx

  • Link a new Fiscal Year and its ledger to the Admin Organisation

Please see this page on how to configure a Fiscal Year Ledger on an Admin Organisation: https://maxxton.atlassian.net/l/cp/vESSAFtg. This should only be done in case the toggle inside the Fiscal Year, to use the Admin Organisation ledger, is selected.

  • Create new journal periods

Please see this page on how to configure Journal Periods : https://maxxton.atlassian.net/l/cp/s8NzAwEW

Content configuration

  • Check accommodation types and Units (& update if necessary)

Please make sure to check that all of your accommodation types & Units configured in the system are up to date with all of the relevant information. For more information see https://maxxton.atlassian.net/l/cp/DPEXT5NE

  • Check mandatory addon configuration

Please make sure that the mandatory addons are valid for the new bookyear.

  • Check additional bookable addon configuration

Please make sure that the additional bookable addons are having rentability and rate configuration for the new season.

  • Check priority management configuration

Please see this page on how to manage priority management : Priority management

  • Check infotext configuration

Please see this page on how to manage infotexts : Infotexts

  • Check event configuration

Please configure events for the new season on the related locations.

  • Check payment term configuration

Please check if the needed payment term sets are available for the new season. You can find more information about payment term set configuration on Setting up payment termsarchived

Rentability & Rate configuration

  • Create new rentabilities / rentability set(s) for your accommodation types

Please see this page for more information on Rentability & Rentability sets : https://maxxton.atlassian.net/l/cp/vArxAZpQ

  • Link representations to rentabilities / rentability set(s)

Please see this page on how to manage representations : https://maxxton.atlassian.net/l/cp/jQGAdnbs

  • Create rates for your accommodation types

Please see this page for more information on rates within Maxxton Software : https://maxxton.atlassian.net/l/cp/yV0c3VVd

  • Create or update configuration for recurring offers

Please see this page for more information on offers within Maxxton Software : Offers

  • Check Revenue Management configuration

Please check for example the dates in the Monitors (if applicable). Please see this page for more information on our Revenue Management tool : Revenue Management configuration

Owner configuration

  • Update own use in the owner contract types

Please update the contract types with the own use configuration for the new bookyear.

  • Extend contracts linked to owners

Please check if there are any owner contracts to be extended.

Release configuration

  • Create a new release

Please see this page on how to create a new release : https://maxxton.atlassian.net/l/cp/gFqhLxZb

Jira ticket blueprint

To help you manage the setup of your new season via Jira and communicate with the Customer Success team when needed, you can see the following master ticket that has been created for this purpose.

https://maxxton.atlassian.net/browse/MXTS-42089

This master ticket also holds all of the sub-tasks that are listed in this page. You can copy the ticket and create a replica for your specific project and follow the progress made.

Conclusion

With the tools above, you are now ready to open a new season within Maxxton Software and make sure that your roll-out runs smoothly & without any issues. If you have any questions regarding any of the steps, please do not hesitate to contact the customer succes team for help.

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