Revenue Distribution Scheduler

Introduction

Revenue Distribution Scheduler allows the user to schedule the creation of Revenue Distribution periodically. This feature is available within Maxxton Software, Finance Manager.

Set up of Revenue Distribution Scheduler

Prerequisites

To access and manage the "Revenue Distribution Scheduler" feature, the user needs to have the required right linked to their role. The right is called “Finance Manager “ (the main finance manager permission).

Accessing to the Revenue Distribution Scheduler

To access the Revenue Distribution Scheduler page, follow the path below :
Maxxton Software Home Page > Finance Manager > Schedules > Revenue Distribution Scheduler

Setup of Schedules

1. Create distribution task

   • Go to the "Revenue Distribution Scheduler" menu in the Finance Manager

   • Select "Create distribution task"

   • Add the required fields to create the new tasks

     • Task name (any name works)

     • Admin organization (Revenue Distribution is done at AO level)

     • Distribution type (always select “Standard” for the basic configuration - click on “?” if you need more information)

     • Description (optional)

2. Configure distribution task

• Select if there is a period closed or not (click on “?” for more information - for standard revenue recognition, select “none”, for cut-off revenue recognition depending on date, select “period closed”)

• Select the Revenue Distribution rules that apply (based on rules configured in the system)

• Select the Fiscal Year that applies (all Fiscal Years can be selected)

• Select the Reservation date, arrival and departure dates (if required to filter)

• Select the interval (scheduler) and the time

• Click on “Update”

Consult or Update Schedules

• You can consult all schedules on the "Revenue Distribution Scheduler" menu in the Finance Manager

• It is possible to filter the schedules (e.g: based on the Admin Organization)

• You can activate/deactivate a task using the toggle button (Active / Inactive)

• You can consult all Revenue Distribution reports created based on a task using the right arrow (highlighted in the screenshot below). When a revenue distribution is created, it’s possible to use the hyperlink to go directly to the report, also available in the Revenue Distribution Tab

Open

• Once a Revenue Distribution is created (from the scheduler or not), it is directly available in the tab Finance Manager > Revenue Distribution.

Dependencies

• The revenue Distribution Scheduler is based on the Revenue Distribution rules already configured in the system (reservations are picked up based on what has been configured)

• Revenue Distribution Scheduler creates Revenue Distributions Reports, available in the “Revenue Distribution” tab. Those Revenue Distribution can be exported manually or with API, as any other revenue distribution (https://developers.maxxton.com/maxxton/v1/swagger/index.html#/AdminOrganisation/getRevenueDistributionJournals )

• Revenue Distribution Scheduler will automatically update the last Revenue Distribution Report “Completed” (not validated yet) to “Verified” (validated) to create a new Revenue Distribution. Therefore, it is not required to update manually the status of the Revenue Distribution Report to “Verified” if the Scheduler is configured.

Conclusion

In summary, the revenue Distribution Scheduler feature in Maxxton Software allows the creation of Revenue Distribution Reports automatically in the system regularly (daily to monthly), without manual action in the future.

It is advised to not update or change the schedulers, and to ask the Maxxton Customer Success team to set these schedulers for you. You can directly work with the outputs (reports) generated in the Revenue Distribution tab.