Miscellaneous accounts

Maxxton explanation

Please refer Financial Accounts for the general description.

Account types

There are multiple types of miscellaneous account. The purpose of configuring these accounts is to register the payment made in the system, from where it is processed further via journalizing it using the Financial Transaction Report. Simply stated: when a payment is made online using the PSP payment functionality, it is forwarded to the system. The fact that the payment is made, we need to register 'somewhere'. For this purpose, the Miscellaneous accounts are used. The actual financial payment is later received via processing the bank statements (to which the PSP transfers the payments collected).

The main miscellaneous account types used are:

Account for Internet payments
Account without end balance check
Transfer payments
Account unassignable payments

Below is the full list of miscellaneous account types with descriptions:

Miscellaneous account type	Description
Account for Internet payments	Account required for registering online payment methods processed via the PSP Ingenico. Configuration of paymentmethods of an account should be aligned to the paymentmethods provided online for the guest.
Account without end balance check	Account required if a transaction of any kind is relevant to add in the system to update (most likely) a reservation.
Transfer payments	Account required to support MXTS Reservations transfers payment functionality. (Scenario: Call Center moves a received payment from 1 reservation to another)
Account unassignable payments	Account only needed when bank statements are imported into a bank account
Account invoice reservation to debit card	Account needed for settling (paying) work order invoices with owner settlement
Account Invoice reservation to maintenance fund debit card	Account needed for settling work order invoices using an internal ‘fund’. (Scenario and context: Home owners contribute yearly a fixed fee for the ‘maintenance fun’ and from that fund smaller costs are covered when something is fixed in a cottage. For instance when cutlery is missing or a coffee machine is broken)
Account with end balance must be 0.00	Account typically used as memorial account, where funds are moved from 1 place to another and the plus/minus should be 0.
Account for credit card payments	Account is used to configure the creditcard payment methods for performing payments on a reservation manually (e.g: Call Center) for adding credit card details via the cash popup module - Required in Newyse but not in Maxxton
Account for credit card authorization	Account is similar to the credit card payments, only this account is used for authorization. This type of account allows the user to handle creditcard authorizations and the ability to capture any of the amounts which were authorized. Example scenario: A rental car is hired and an amount is reserved on the credit card as insurance. In case of damage when the car is returned, an amount within this reserved amount is captured.
Account for cheque incoming	Account which can be used to process cheques which included a reconciliation of the cheque settlement via the bank. Only useful if bank statements are imported in the system.
Account for cheque outgoing	Account needed if cheques are used for outgoing payments (typically only used in USA).